APAP|NYC+ Registration Information
Quick Links: Registration Rates | EXPO Hall Rates | Showcase Listing Rate | Doing the APAP|NYC+ Math | Participation Assistance Fund | Hardship Assistance Fund | FAQs
Registration to the APAP|NYC+ conference includes access to attend all sessions, networking activities, Virtual EXPO Hall, pitch sessions and showcases, unless otherwise indicated. It also gives you access to post-conference content. To register for the conference, you must be an APAP member. Learn more about APAP membership here.
Drawing attendees from around the globe, APAP|NYC+ conference is the "must-attend" annual event for performing arts professionals in the presenting, booking and touring industry.
Register early to take advantage of the best registration rates!
Nov. 13 —
Dec. 18, 5 p.m. (EST)
Dec. 18 —
|New Individual Member and Artist Access discounted rate*
|Group Registration discounted rate**
You must be an APAP member in order to register for the conference.
The deadline for cancellation or substitution requests is January 5, 2021 at 5 p.m. (EST). Learn more.
*This introductory registration is available to individual, self-represented artists and individual performing arts professionals who are new to APAP. If you have never been a member and qualify for the Artist Access or Individual Performing Arts Professional membership type, this could be a good option for you!
**The group registration rate is valid for groups of up to 10 registrants from the same organization and is ideal for groups of at least 5 attendees. Exhibitors should not use the group registration and instead should purchase booth badges for additional registrants from their organization.
Once you purchase one full registration, you may purchase an EXPO Hall booth. Booths will go on sale December 2, 2020 at 2 p.m. EST and can be added to existing registrations or purchased when you register. If you purchase a booth, you also have access to $50 booth badges for your staff. (This rate has been decreased from the previously announced rate for booth badges.) Individual Performing Arts Professional members, Artist Access members and Student members are not eligible to purchase EXPO Hall booths.
Premium Virtual EXPO Hall Booth Rental
- $275/booth: The purchase of a premium booth includes one landing page and one 10-minute pre-recorded pitch session with live Q&A.
Standard Virtual EXPO Hall Booth Rental
- $100/booth: The purchase of a standard booth includes one landing page.
Additional purchased booth badges are $50/badge. (This rate has been decreased from the previously announced rate for booth badges.)
Once you purchase one full registration, you may purchase Showcase Listings. Listings will go on sale soon and can be added to existing registrations or purchased when you register. Individual Performing Arts Professional members and Student members are not eligible to purchase Showcase Listings.
Showcase Listings are $10/listing.
We know that sometimes determining your overall investment in the conference can be confusing, so we want to offer you some "conference math".
Example one: EXPO Hall Math
Let's say you want to purchase a booth. What do you do?
Once you've confirmed that your APAP membership is current*, then you can login to purchase your one full registration ($150 during the Early Bird period, through Dec. 4, 2020. Otherwise, it is $199.).
Once EXPO Hall sales open in late November, you can modify your registration and add a booth. (In this example, let's pretend we're purchasing a premium booth for $275, which includes a pitch session). Maybe at a later time, you decide to add booth staff (again, for this example, let's say, three colleagues from your organization and four artists from your roster. You will then modify your registration again and add seven booth badge registrants (3+4 = 7 x $50/per badge = $350). Your total then is $150 + 275 + 350 = $775.
Example two: Showcase Math
Let's say you want to purchase Showcase Listings for yourself or your artists. What do you do?
If you have not already confirmed that your APAP membership is current* and logged in to purchase your one full registration ($150 during the Early Bird period, through Dec. 4, 2020. Otherwise, it is $199.), you'll need to do so first.
Once Showcase Listings sales open in late November, you can modify your registration and add your Showcase Listings for $10/each. In this example, let's pretend we have 10 artists who will put on 2 showcases each (10 x 2 = 20 x $10 = $200). When each showcase is ready to publish, you will modify your registration to add each listing. Your total is then $150 +$200 = $350.
*Remember to always factor in the cost of APAP membership and also that we are currently offering flexible membership rates!
For the APAP|NYC+ 2021 conference, APAP is excited to continue the APAP|NYC Participation Assistance Fund to expand access to the conference and assist members in attending APAP|NYC.
How can I apply to the APAP|NYC Participation Assistance Fund?
Current, paid APAP members can apply for the fund, which for the APAP|NYC+ 2021 conference is a $100 credit towards registration. The number of recipients awarded is based on the funds contributed and subject to the availability of funds.
EXTENDED deadline to apply is Friday, December 11, 5 p.m. (EST).
FAQs for applicants
Do I need to be a current member to apply? Yes. Your membership must be current to apply and must remain current through January 31, 2021.
If I am an artist and don’t have an individual APAP membership, can I still be eligible? Yes, if you are an artist officially on the roster of a member agency. Artist Access members are also eligible to apply.
Can I still apply if someone from my organization is already registered for the APAP|NYC conference? Yes! Many member organizations wish to send more people to APAP|NYC, but can’t afford to.
How many APAP|NYC Participation Assistance Funds will APAP award and how will you determine who will receive them? The number of funds awarded is based on the funds contributed and subject to the availability of funds. Once the application deadline closes, scholarship recipients will be chosen by random lottery from the pool of eligible candidates.
If you have any questions please email email@example.com.
How can I donate to the PAF?
You can make a donation of $25 or more to the APAP|NYC Participation Assistance Fund here by selecting "APAP|NYC Participation Assistance Fund". There is also an opportunity for you to make a donation to the PAF when you register for the conference.
APAP realizes that the severe effects of the pandemic on the performing arts field present extreme financial hardship for many of our members. In response, we have reviewed our programmatic grant funding and program-specific endowments (William Dawson Endowment and Classical Connections Endowment) that are restricted to supporting the advancement and development of specific sectors of the field.
We have determined a way to re-imagine and repurpose some of these resources this fiscal year, while keeping within grant guidelines and restrictions, to make conference scholarships of up to $100 available on a rolling basis to APAP members with the available funds. These scholarships will offset the $150 Early-Bird conference registration rate and enable scholarship recipients to pay a flat $50 for attending the conference (Individuals eligible for lower registration rates can be awarded an amount that would lower registration to $50.).
These scholarships are designed to respond to the needs of members facing hardship with the hope that these funds can serve as many members as possible until we reach the fund limit. To ensure we are able to assist as many people in the field as possible, we strongly encourage no more than two people from the same organization or company to apply.
Who can apply?
- APAP member organization staff
- Artists on the roster of current APAP member agents/manager companies
- All APAP organizational member categories (presenters, artists/agents/managers, vendors, consultants and support organizations)
- Artist Access members
- Individual Performing Arts Professional members
Important Information, Deadlines and Instructions
- Applications must be received no later than Friday, December 11, 2020 at 5:00 p.m. (EST).
- Scholarships will be awarded on a rolling basis until funds are exhausted.
- Hardship Assistance Fund recipients will be notified within 2 business days of the application close date and before the
- Early Bird Registration rate ends on December 18, 2020 at 5:00 p.m. (EST)
- The APAP|NYC+ Hardship Assistance Fund provides the recipient with a maximum of $100 credit towards one APAP|NYC+ registration. Recipients of Hardship Assistance Funds will receive a code to register for the conference at a special $50 rate. Fund recipients must register for conference and pay the remaining $50 registration fee by Thursday, December 17, 2020 at 5:00 p.m. (EST) or will forfeit the scholarship.
If you have any questions please email firstname.lastname@example.org.