Emergency Preparedness and Response

Quick Links: Webinars | Disaster Resources | Acts of Violence and Threats to Safety Resources

In light of recent disasters, acts of violence and pandemics, APAP’s field partners provide an array of services to help you prepare and respond to emergencies.

APAPNYC 2020 Sunday Plenary Graphic by Adam Kissick/APAP

ArtsReady makes available informational resources and an online business continuity, readiness and sustainability planning tool. The Performing Arts Readiness Project offer webinars, grant opportunities, guidance on recovery assistance, and regular updates. Both aim to help you keep your arts organization and events safe and open-for-business.

Upcoming Webinars

Webinars are offered by the Performing Arts Readiness (PAR) project and cover various topics related to emergency preparedness.

  • Fire Safety and Preparedness for Performing Arts Organizations, October 14, 2 p.m. (EDT). Fire Safety is an essential element in the day to day preparedness of any organization, especially in the unique environment of the performing arts. In addition to sound emergency management principles, the application of National Fire Protection Association Standards (NFPA) will ensure that a comprehensive protection plan is developed in cooperation with appropriate emergency response partners. This free webinar will provide fire safety considerations and introduce best practices from the fire protection industry, which offers a road map to achieve fire safety benchmarks. Participants will learn how the Life Safety Code and the Code for Protection of Cultural Resource Properties can help you protect your patrons, staff, and facility.

  • Risk Assessment for Performing Arts Organizations, October 15, 2 p.m. (EDT). Natural disasters, local emergencies, and other disruptive events can have devastating effects on all sizes of performing arts organizations. This webinar will focus on mitigating risks at institutions, to prevent disasters from happening and to reduce the impact of unavoidable disasters. The session will clarify the need for risk assessment as a part of an organization’s disaster preparedness strategy, provide basic information on risk assessment tools and practices, and address how risk assessment can benefit performing arts organizations. The instructors will also present case studies as a part of the session, so participants can learn from actual disasters in performing arts organizations.

  • Health and Safety in the Performing Arts, October 20, 2 p.m. (EDT). Safety in the theatre extends to crews, casts, and audience members as well as the venue. This includes performance and rehearsal spaces, shops, and other work spaces. It requires awareness, common sense, and perseverance to eliminate hazards and guard against carelessness. The goal of this free webinar is to ensure that a safe, healthy environment is maintained at all times. This includes the control and minimization of all known and potential hazards associated within creative, artistic, and performance development. These risks can be minimized and controlled through proper training, equipment, and use of appropriate precautions, restrictions, and established safe-work practices.

  • Customizing the New Pocket Response Resource, October 22, 2:00 p.m. (EDT). The free ArtsReady 2.0/dPlan PRR puts critical emergency information in the pocket (or device) of staff, crew and volunteers, ensuring they have immediate access to information they’ll need in the first minutes and hours of any type of emergency. Learn how to make the most of your customized PRR, including creating your Response Team, and tailoring it for your particular programs and structure.

  • How to Revive Your Donor Relationships: 12 Tactics in 36 Minutes, October 29, 2:00 p.m. (EDT).In the harsh reality of disruption and uncertainty, this webinar shares practical ways to connect with, inspire confidence, and re-energize your organization’s donors and supporters. Your success depends on more than emotive emails and personal phone calls. This session delivers essential instruction for re-animating the core purposefulness essential to sustaining donor engagement. (Plenty of additional time for Q&A.)

See the full list of webinars at Performing Arts Readiness

Disaster Resources

Disaster Preparedness: General Resources

Disaster Relief: General Resources

Disaster Relief: Hurricane Harvey, Irma and Maria

Acts of Violence and Threats to Safety Resources

The horrific acts of violence that have taken place in Las Vegas, Manchester, and Paris remind us that cultural events can be targets. Our field partner ArtsReady recommends the following resources to assist in your preparation for and response to acts of violence.

Active Shooter:

From the U.S. Department of Homeland Security:

From the Los Angeles County Sheriff’s Department

  • Video: Surviving an Active Shooter (WARNING HIGHLY GRAPHIC) portraying a number of different types of active shooter scenarios and how to protect yourself and those around you.

Bomb Threat:

From the Federal Bureau of Investigations (FBI):