Emergency Preparedness and Response

In light of recent disasters and acts of violence, APAP’s field partners provide an array of services to help you prepare and respond to emergencies.

APAPNYC 2019 Plenary Session Bob Lynch by Adam Kissick/APAP

ArtsReady makes available informational resources and an online business continuity, readiness and sustainability planning tool. The Performing Arts Readiness Project offer webinars, grant opportunities, guidance on recovery assistance, and regular updates. Both aim to help you keep your arts organization and events safe and open-for-business.

Upcoming Webinars

  • Risk Assessment for Performing Arts Organizations, September 17, 2019 at 2 p.m. (EDT). Natural disasters, local emergencies, and other disruptive events can have devastating effects on all sizes of performing arts organizations. This webinar will focus on mitigating risks at institutions, to prevent disasters from happening and to reduce the impact of unavoidable disasters. The session will clarify the need for risk assessment as a part of an organization’s disaster preparedness strategy, provide basic information on risk assessment tools and practices, and address how risk assessment can benefit performing arts organizations. The instructors will also present case studies as a part of the session, so participants can learn from actual disasters in performing arts organizations.

  • Community Recovery Through Arts and Culture, September 19, 2 p.m. (EDT). Arts and culture—through the artists and arts and cultural organizations that bring them to communities -- have a vital role to play in recovery from disasters. In this webinar, we will focus on how you, as performing arts organizations, can engage in this work. We will provide background in basic disaster management principles, share work other organizations have produced, give guiding principles as well as a brief how-to, leave you with resources for further study, and answer any questions you may have. Rebuilding social infrastructure strengthens communities’ abilities to move forward after disasters. Learn how to be part of the process and gain a seat at the table in your community’s recovery.

  • Protecting Your Assets: Managing Legacy Materials for Performing Arts Organizations, October 1, 2019, 3 p.m.(EDT). Is your organization’s history in a basement, under water pipes, or next to the furnace and unorganized? Performing Arts Organizations often keep a variety of legacy materials, including business records, programs from performances, posters, props, and other artifacts. Using a series of case studies, this class will examine how to collect and organize both physical and digital arts-related materials so you can access these materials for future.

  • Understanding Cybersecurity for Performing Arts Organizations, October 8, 2019, 2 p.m. (EDT). Performing Arts Organizations are at risk of losing funding, audiences, and information due to cybersecurity vulnerabilities. We all know we should use good passwords, keep software updated, and follow other basic precautions online; however, understanding the reasons behind these rules is critical to help us convince ourselves and others that the extra work is indeed worth it. This session will cover securing your data, network, website, and computers. It will address security myths, passwords, tracking, malware, and will cover a range of tools and techniques, making this session ideal for small to mid-sized organizations. This class will answer the questions: Who are the bad guys? What tools are they using? What are they after? Where are they working? How are they doing it? Why are we all targets? How can Performing Arts Organizations protect themselves?

  • Introduction to Emergency Preparedness for Performing Arts Organizations, October 10, 2019, 2 p.m. (EDT). Localized emergencies, regional disasters, and catastrophic events can have a devastating impact on performing arts organizations where even a brief loss of business can threaten sustainability. This free 90 minute webinar will provide an introduction to why emergency preparedness is critical to protect your organization from external risks and internal vulnerabilities. These include human caused and natural crises. You will learn the typical process and contents of a plan, and receive information about resources to help with planning.

  • Disaster Response for Performing Arts Organizations, October 22, 2019, 2 p.m. (EDT). Emergency response can be a daunting prospect for performing arts organizations. This webinar will lay out the basic tenets of responding to an emergency including support organizations, working with vendors, and helpful resources for organization and planning. There will also be a brief introduction to the Incident Command System so that performing arts centers can work more seamlessly with their local first responders.

  • Community Recovery Through Arts and Culture, November 14, 2 p.m. (EDT). Arts and culture—through the artists and arts and cultural organizations that bring them to communities -- have a vital role to play in recovery from disasters. In this webinar, we will focus on how you, as performing arts organizations, can engage in this work. We will provide background in basic disaster management principles, share work other organizations have produced, give guiding principles as well as a brief how-to, leave you with resources for further study, and answer any questions you may have. Rebuilding social infrastructure strengthens communities’ abilities to move forward after disasters. Learn how to be part of the process and gain a seat at the table in your community’s recovery.

  • Networking for Disaster Management in the Performing Arts, November 12, 2019, 2 p.m. (EDT). Emergency response and preparedness for performing arts organizations can be a difficult task for individual organizations. This free two-hour webinar will demonstrate how working with multiple organizations in a network for disaster management can be accomplished.

  • Introduction to Emergency Preparedness for Performing Arts Organizations, November 19, 2019, 2 p.m. (EDT). Localized emergencies, regional disasters, and catastrophic events can have a devastating impact on performing arts organizations where even a brief loss of business can threaten sustainability. This free 90 minute webinar will provide an introduction to why emergency preparedness is critical to protect your organization from external risks and internal vulnerabilities. These include human caused and natural crises. You will learn the typical process and contents of a plan, and receive information about resources to help with planning.

  • Crisis Communication and Reputation Management for Performing Arts Organizations, November 20, 2019, 2 p.m. (EDT). As professionals rise through the ranks, they will face issues that thrust them into the spotlight and threaten organizational reputation. A recent study found that 9 in 10 business leaders (94%) admit that the executives in their organizations need more training in core communication disciplines, such as reputation management and strategic communication. Are you prepared? This class reviews elements of strategic communication that are essential before, during and after crisis events. It examines how your organization can best prepare to respond to crisis and restore organizational reputation.

  • Risk Assessment for Performing Arts Organizations, November 26, 2019 at 2 p.m. (EDT). Natural disasters, local emergencies, and other disruptive events can have devastating effects on all sizes of performing arts organizations. This webinar will focus on mitigating risks at institutions, to prevent disasters from happening and to reduce the impact of unavoidable disasters. The session will clarify the need for risk assessment as a part of an organization’s disaster preparedness strategy, provide basic information on risk assessment tools and practices, and address how risk assessment can benefit performing arts organizations. The instructors will also present case studies as a part of the session, so participants can learn from actual disasters in performing arts organizations.

  • Safety and Security for Performing Arts, December 3, 2019, 2 p.m. (EDT). With the ever-changing nature of events, are you prepared for the unexpected? With audiences and Local Government agencies expecting more from you as an organizer, do you have plans in place to not only try and prevent, but also respond should any incident happen? This class will provide a background of what happens when things don’t go as planned, and show that it doesn’t matter what size or type of event you have, the basic principles are the same.

  • Introduction to Emergency Preparedness for Performing Arts Organizations, December 12, 2019, 2 p.m. (EDT). Localized emergencies, regional disasters, and catastrophic events can have a devastating impact on performing arts organizations where even a brief loss of business can threaten sustainability. This free 90 minute webinar will provide an introduction to why emergency preparedness is critical to protect your organization from external risks and internal vulnerabilities. These include human caused and natural crises. You will learn the typical process and contents of a plan, and receive information about resources to help with planning.

See the full list of webinars at Performing Arts Readiness

Disaster Resources

Disaster Preparedness: General Resources

Disaster Relief: General Resources

Disaster Relief: Hurricane Harvey, Irma and Maria

Acts of Violence and Threats to Safety Resources

The horrific acts of violence that have taken place in Las Vegas, Manchester, and Paris remind us that cultural events can be targets. Our field partner ArtsReady recommends the following resources to assist in your preparation for and response to acts of violence.

Active Shooter:

From the U.S. Department of Homeland Security:

From the Los Angeles County Sheriff’s Department

  • Video: Surviving an Active Shooter (WARNING HIGHLY GRAPHIC) portraying a number of different types of active shooter scenarios and how to protect yourself and those around you.

Bomb Threat:

From the Federal Bureau of Investigations (FBI):