Emergency Preparedness and Response

In light of recent disasters and acts of violence, APAP’s field partners provide an array of services to help you prepare and respond to emergencies.

APAPNYC 2018 PD Session When Communities Are in Crisis by Adam Kissick/APAP

ArtsReady makes available informational resources and an online business continuity, readiness and sustainability planning tool. The Performing Arts Readiness Project offer webinars, grant opportunities, guidance on recovery assistance, and regular updates. Both aim to help you keep your arts organization and events safe and open-for-business.

Upcoming Webinars

  • Performing Arts Emergency Preparedness Planning Grants, Tuesday, October 16, 2-2:30 p.m. (EDT). The Performing Arts Readiness (PAR) project is now offering grants of up to $7,250 to forty (40)performing arts organizations for the creation of Emergency Preparedness Plans. This brief webinar will review the goals and guidelines of these grants.

  • Community Recovery Through Arts and Culture, Thursday, October 18, 2-3:30 p.m. (EDT). Arts and culture—through the artists and arts and cultural organizations that bring them to communities -- have a vital role to play in recovery from disasters. In this webinar, we will focus on how you, as performing arts organizations, can engage in this work. We will provide background in basic disaster management principles, share work other organizations have produced, give guiding principles as well as a brief how-to, leave you with resources for further study, and answer any questions you may have. Rebuilding social infrastructure strengthens communities’ abilities to move forward after disasters. Learn how to be part of the process and gain a seat at the table in your community’s recovery.

  • Introduction to Emergency Preparedness for Performing Arts Organizations, Tuesday, October 30, 2-3:30 p.m. (EDT). This class will address why emergency preparedness is critical to protect your organization from external risks and internal vulnerabilities and will examine the typical process and contents of a plan.

  • Risk Assessment for Performing Arts Organizations, Wednesday, November 14, 2-3:30 p.m. (EDT). Natural disasters, local emergencies, and other disruptive events can have devastating effects on all sizes of performing arts organizations. This webinar will focus on mitigating risks at institutions, to prevent disasters from happening and to reduce the impact of unavoidable disasters. The session will clarify the need for risk assessment as a part of an organization’s disaster preparedness strategy, provide basic information on risk assessment tools and practices, and address how risk assessment can benefit performing arts organizations. The instructors will also present case studies as a part of the session, so participants can learn from actual disasters in performing arts organizations.

  • Understanding Cybersecurity for Performing Arts Organizations, Thursday, November 15, 2-3:30 p.m. (EST). Performing Arts Organizations are at risk of losing funding, audiences, and information due to cybersecurity vulnerabilities. We all know we should use good passwords, keep software updated, and follow other basic precautions online; however, understanding the reasons behind these rules is critical to help us convince ourselves and others that the extra work is indeed worth it. This session will cover securing your data, network, website, and computers. It will address security myths, passwords, tracking, malware, and will cover a range of tools and techniques, making this session ideal for small to mid-sized organizations. This class will answer the questions: Who are the bad guys? What tools are they using? What are they after? Where are they working? How are they doing it? Why are we all targets? How can Performing Arts Organizations protect themselves?

  • Crisis Communication and Reputation Management for Performing Arts Organizations, , Tuesday, November 27, 2-3:30 p.m. (EST). This class reviews elements of strategic communication that are essential before, during and after crisis events. It examines how your organization can best prepare to respond to crisis and restore organizational reputation.

  • Disaster Response for Performing Arts Organizations, December 13, 2-3:30 p.m. (EST). Emergency response can be a daunting prospect for performing arts organizations. This webinar will lay out the basic tenets of responding to an emergency including support organizations, working with vendors, and helpful resources for organization and planning. There will also be a brief introduction to the Incident Command System so that performing arts centers can work more seamlessly with their local first responders.

  • Introduction to Emergency Preparedness for Performing Arts Organizations, Wednesday, November 28, 2-3:30 p.m. (EST). Localized emergencies, regional disasters, and catastrophic events can have a devastating impact on performing arts organizations where even a brief loss of business can threaten sustainability. This free 90 minute webinar will provide an introduction to why emergency preparedness is critical to protect your organization from external risks and internal vulnerabilities. These include human caused and natural crises. You will learn the typical process and contents of a plan, and receive information about resources to help with planning.

  • Networking for Disaster Management in the Performing Arts, Date and Time: TBD. Emergency response and preparedness for performing arts organizations can be a difficult task for individual organizations. This free 90-minute webinar will demonstrate how working with multiple organizations in a network for disaster management can be accomplished. The history of networking for improved emergency preparedness in the cultural heritage, arts, and government sectors will be examined, with an exploration of existing networks. Case studies of the Pennsylvania Cultural Resilience Network and CultureAID in New York City will be presented to help guide you on how to start your own, or join an existing, cooperative disaster network. You will learn how to use the Cultural Placekeeping Guide to direct your networking efforts.

Disaster Resources

Disaster Preparedness: General Resources

Disaster Relief: General Resources

Disaster Relief: Hurricane Harvey, Irma and Maria

Acts of Violence and Threats to Safety Resources

The horrific acts of violence that have taken place in Las Vegas, Manchester, and Paris remind us that cultural events can be targets. Our field partner ArtsReady recommends the following resources to assist in your preparation for and response to acts of violence.

Active Shooter:

From the U.S. Department of Homeland Security:

From the Los Angeles County Sheriff’s Department

  • Video: Surviving an Active Shooter (WARNING HIGHLY GRAPHIC) portraying a number of different types of active shooter scenarios and how to protect yourself and those around you.

Bomb Threat:

From the Federal Bureau of Investigations (FBI):