How to Update Your Member Profile

General Instructions – Logging In (Members Only content)

For the best results, when editing or adding information to your profile we recommend you use Internet Explorer. From the home page of www.apap365.org, you can login one of two places: 1) the box on the right hand side entitled “Member Sign-In” or by selecting “Sign-In” from the main navigation bar that runs horizontally across the top.

Accessing and Editing Your Profile (Organization)

After you have logged in, please move your mouse so that the arrow hovers over the word “Connections” (located towards the middle of the page); this should allow you to see a vertical menu. From that menu, please select “Member Directory”. If you are the Primary Contact or the administrator for your organization’s membership, you will see a small box on the left hand side that says “My Profile”. To edit main content for your organization, please select “Edit Parent Organization Profile”. This should redirect you to a main screen where you will be able to see several things: At the top, you should see a box for a photograph, logo or avatar representing your organization; your organization’s complete address; contact information for the organization’s Primary Contact person and a statement of how long your organization has been a member of Arts Presenters (e.g. “Arts Presenters Member since 2004”).

Editing Your Profile Photo

From the main screen of “Edit Organization Profile” you will see an orange button underneath the space for your photograph, logo or avatar that says “Edit Profile Photo”. Once selected, this brings you to a screen where you can browse for images as well as upload images. Once an image is uploaded, you must save another image over it in order to eliminate the first one.

Edit Contact Information

From the main screen of “Edit Organization Profile” you will see an orange button to the left of the main organization address information that says “Edit Contact Information”. Once clicked you will be redirected to a page where you can update or change your address, phone number, e-mail address, etc.

Editing, Adding or Deleting Staff and Associates

From the main screen of “Edit Organization Profile” you will see an orange button to the right of the words “Staff and Associates” that says “Edit Staff and Associates”. Once selected, it will bring you to a page where you can edit existing staff information, delete staff or add new staff.

Edit Existing Staff Information

Choose the staff person’s record that you would like to edit by double clicking on the arrow next to their name. This will open a new window with their full information in it. From here you can make changes to the main information related to their profile (e.g. address, email, phone, etc.) Please note that the fields that are grayed out may not be edited by you as they are related to membership purchases or other internal Arts Presenters protocols. Once you have made the desired changes, please click the small “save” button found in the upper left of this screen (please note, it is small).

Deleting Staff

Choose the staff person’s record that you would like to delete by double clicking on the arrow next to their name. This will open a new window with their full information. On this screen, please select the dropdown list next to the words “Contact Role” on the left hand side. From here, please select the role of “Former Staff”. This will then remove them from your organization’s online profile (please note this could take a few minutes to post back to the system).

Adding Staff

From the main “Edit Staff and Associates” page, select the button “New Contact” on the left hand side. This will open a new, blank, window where you can fill in the complete information for this staff person. Please note, we ask that you fill in as much information as you are able to, including a UNIQUE email address for that user. Also, until a membership purchase is made, please select their role as staff. Please note for the selections of “Portal Security Level” – the options of “Administrator” or “Standard” are the only ones you should choose from. “Administrator” means that person would have permission to make updates to the organization’s main information (including the staff list). This selection should be considered very carefully, as this person will then have the ability to change sensitive information about the organization.

Accessing and Editing Your Profile (Individual)

After you have logged in, please move your mouse so that the arrow hovers over the word “Connections” (located towards the middle of the page); this should allow you to see a vertical menu. From that menu, please select “Member Directory”. You will see a small box on the left hand side that says “My Profile”. To edit information for you (as an individual), please select “Edit Profile”. This will then redirect you to a page where you will see a box for a photograph, logo or avatar representing you, your complete address, phone and email.

Editing Your Profile Photo

You will see an orange button underneath the space for your photograph, logo or avatar that says “Edit Profile Photo”. Once selected, this brings you to a screen where you can browse for images as well as upload images. Once an image is uploaded, you must save another image over it in order to eliminate the first one.

Edit Contact Information

From the main screen of “Edit Profile” you will see an orange button to the left of your personal address information that says the space for your photograph, logo or avatar that says “Edit Contact Information”. Once clicked you will be redirected to a page where you can update or change your address, phone number, e-mail address, etc.

Add or Edit Photo Galleries

From the main screen of “Edit Profile”, select “My Photo Galleries” from the box at left. Once selected, you will be brought to a screen where you can add photos. To begin, please select the button “Create New Gallery”. This will bring you to a screen with several fields. The first field is called “Gallery Title”, this can be used to name the particular group of images, for example “ABC Magic Show”. The second field is called “Gallery Description” and should be used to provide further information about the gallery, for example “ABC Magic Show’s performance on July 12, 2009 in Washington DC”, To add your first picture, please select “Browse”. Once the image is selected you can choose to either upload additional images, save it or cancel it. IF you select upload additional images, it will let allow you to continue browsing. Please note, all photos must be less than or equal to 604x604 pixels in size. You will NOT be allowed to upload an image larger than this.

Once you have saved one or several images to your gallery, you will be brought to a landing page that shows you several things. To the left you will see icons that illustrate what gallery you are working in (this will highlighted with a bright green box). To the right, you will be given options about what you may do in this photo gallery. From here, you can add to, edit or change both the title and description of your gallery. (For now, please ignore the option of “Gallery Cover” this is explained below). Below that, you can work with your images. The top field is for the name of the image (e.g. David the Magician astounds audiences!) The bottom field is for the photo credit (photographer or agency). Once these have been entered to your satisfaction, please select the “Save” button at right. Please note: this only SAVES the image, it does NOT upload it. To upload the image to your gallery, you will need to select the title of the image from the pick list under “Gallery Cover” (at top), only then will it appear in your gallery. Should you wish to delete the image entirely, select the “Delete” button at right of the image itself. To upload additional images, select the phrase “Upload Additional photos to this gallery” above the very first image. Once you are done. Hit the orange “Save” button under the title and description.

Please note: If you are the Primary Contact for an organization, any photo and video galleries you create will appear as both the galleries for the organization as well as those under your individual profile. We are working on changing this functionality to ensure that the Primary Contact can have their own distinct photo and video galleries.

Add or Edit Video Galleries

From the main screen of “Edit Profile”, select “My Video Galleries” from the box at left. Once selected, you will be brought to a screen where you can add videos. To add a video, please click on the orange button “Embed” to upload the video. Once selected, it will bring you to a screen for uploading. The first thing you will do is find the link to your video. Once you have the video url, please copy the link into the box. Then you may click the orange button “Save”. To return to your video galleries, please click on “My Video Galleries”. Where you can make changes to your video library, to the left you will see small icons of each video, an orange “delete” button is provided as an option should you wish to delete it. To the right, is a large size image of the full video, title and description.